DUTIES AND RESPONSIBILITIES

The successful applicant will be responsible for but not limited to:

• Getting quotations from suppliers and service providers

• Submitting the quotations for approval to management

• Creating Purchase Orders and sharing Purchase Orders with supplier / service provider

• Initiate and plan delivery of goods and services

• Ensuring supplied goods and services are received and invoiced

• Keep systematic and physical records of all purchases

• Processing variable depot costs

• Processing depot fixed costs (Equipment maintenance, rentals, security)

• Ensuring that right costs are processed in the correct month

• Monitor availability of general supplies (Staff refreshments, cleaning products, visitors’ meals)

• Provide relevant support to Finance when required

• Maintain depot inventory records and update delivery schedules

• Manage and file delivery notes, invoices and dispatch documentation

• Prepare depot reports and capture data into internal systems

• Provide administrative support to the Depot Manager, including driver rosters and shift schedules

• Ensure accurate recordkeeping and compliance with company procedures

• Liaise with suppliers, logistics partners and internal departments

• Respond to customer and staff queries, escalating and assisting with the resolution of delivery or stock-related issues

REQUIREMENTS

We invite applications from candidates who meet the following minimum criteria:

Qualifications

• Matric with advanced computer literacy (Microsoft office package)

• Relevant Management Diploma / Degree

Experience

• 3-5 years’ experience working in an administrative environment

Required Skills

• Communication skills

• Time Management

• Multitasking

• Data entry

• Organisational skills

Applications close on 23 October 2026.

Applicants are requested to send their CVs to the HR Department via email to

glo-recruitment@grindrodlogistics.com.

Please submit your CV only at the initial application stage. Additional supporting documentation will be requested where required during the recruitment and selection process.

NB: Please state the name of the position as a reference.

Due consideration will be given to the company’s equity targets.